This position reports directly to the CEO and requires to work independently. Often considered as the right hand person, the employee will filter and attend to the day-to-day functions that are part of the executive s role so that the executive can focus on the high-level leadership and strategy functions.
Roles And Responsibilities
- Problem solve, meet precise deadlines and work in a team-oriented environment
- Liaise with business customers, among other company stakeholders
- Manage the executive's calendar by scheduling meetings, appointments, and events according to varying time zones
- Screen and prioritize phone calls, emails, and other communications on behalf of the executive
- Plan the executive's travel arrangements, including flight bookings, accommodations, transportation, and creating itineraries for business trips
- Create and edit documents, reports, and presentations to support the executive in their work
- Savvy individual with travel experience and valid passport is required
- Organize key documents, ensure secure filing and record-keeping, report expenses, and manage office supplies efficiently
- Act as the initial point of contact for the executive and respond to internal and external stakeholders promptly and professionally
Qualifications
- Minimum 2 years of experience in executive administration, project coordination or relative field
- Strong communication, analytical, attention to detail, critical thinking, presentation and grammatical skills are a must
- Bachelor's degree in business, communications, organizational leadership, or relative field is study is a plus
- Proficient with cloud-based CRM and accounting programs is a plus
- Microsoft Office Suite (Outlook, Word, Excel, Power Point) and Google Workspace
- Fluency in English and other languages is a must
Additional Information
- Work Location: Bangalore (Regular travel required domestic and international including India, United States and Netherlands)
- Working Hours: 12:00 AM to 09:00 PM, evenings and weekends required as needed, work hours vary depending on workload and time zone factors regularly
- Designation: Executive Assistant
- Compensation: Based on experience
- Contract: Permanent with 3 months of probationary period
- Work Permit Required
