Executive Administrative Assistant

Summary: The Assistant will be responsible for providing virtual administrative assistance as per

global business hours based in Mumbai.

Meeting management

Extensive coordination and scheduling of internal / external meetings and conference calls,

video conference meetings for the teams both internally / externally with clients and Ares

global offices.

Minimal editing of PowerPoint documents and general correspondence (internal and

external)

Updating of company databases may be required

Coordination of Domestic and International travel arrangements including flight / hotel

bookings, trains, and ground transportation; arranging Visa's where necessary and creating

detailed travel itineraries.

General Administration

Timely collection and processing of team expenses for both cash and American Express

using the company expense system.

Supporting the other Executive & Admin Assistants where necessary.

Experience / Skills Required:

Strong client service orientation.

Effective prioritization of multiple professionals.

Experience in travel coordination; domestic & international.

Understanding of different time zones

Excellent written and verbal communication skills.

Ability to represent the team in a positive way through interactions with other internal

teams, as well as external clients, investors, and partners.

Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint,

Outlook. Good judgment as to when to escalate issues vs. solving problems independently.

Reporting Relationships

Administrative Manager