Skills:
Calendar Management, Meeting Coordination, Travel Arrangements, Communication Skills, Organizational Skills, Problem Solving, Attention to Detail, Time Management,
Required - Executive Assistant
Location: SURAT, Gujarat, India
Industry- FMCG Industry
Proven experience as an Executive Assistant or similar role, preferably in a
multi-business environment.
Responsibility Area Specific Tasks
Calendar Management
- Schedule and prioritize executive meetings, appointments, and travel arrangements efficiently to maximize productivity.
- Coordinate with internal teams and external stakeholders to ensure smooth scheduling and avoid conflicts.
- Maintain and update executive calendars regularly, incorporating changes and adjustments as needed.
Communication and Correspondence
- Manage incoming calls, emails, and correspondence for executives, filtering and responding appropriately.
- Draft and prepare professional documents, presentations, and reports for internal and external distribution.
- Maintain organized communication records and follow-up on action items to ensure timely resolution.
Meeting Coordination
- Plan and organize meetings, conferences, and events, including agenda creation, logistics, and attendee coordination.
- Take accurate meeting minutes, track action items, and follow up on tasks to ensure accountability and progress.
- Prepare meeting materials, presentations, and briefing documents for executives and attendees as needed.
Project Support
- Assist in project management tasks such as task tracking, milestone monitoring, and progress reporting.
- Conduct research and gather relevant information to support executive decision-making and project initiatives.
- Collaborate with project teams to ensure deadlines are met, deliverables are achieved, and projects stay on track.
Administrative Support
- Handle administrative tasks such as filing, document management, and data entry with accuracy and attention to detail.
- Manage expense tracking, budget monitoring, and procurement processes as directed by executives.
- Maintain confidentiality and handle sensitive information with discretion, adhering to company policies and procedures.
Who Can Apply
Proven experience as an Executive Assistant or similar role, preferably in a multi-business environment.
Skills
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong communication skills, both written and verbal, with attention to detail.
Ability to work independently and collaboratively in a fast-paced environment.
Discretion and confidentiality in handling sensitive information
