Job summary
Entity:
Finance
Job Family Group:
Procurement & Supply Chain Management Group
Job Description:
We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat, and mobility to millions of people every day. We are one of the very few companies equipped to solve some of the big complex challenges that matter for the future. We have a real contribution to make to the world's ambition of a low-carbon future. Join us and be part of what we can accomplish together. You can participate in our new ambition to become a net zero company by 2050 or sooner and help the world get to net zero.
Would you like to discover how our diverse, hardworking people are owning the way in making energy cleaner and better and how you can play your part in our extraordinary team
Key Accountabilities and challenges:
Accountable for accurate and timely transactional input validation and data entry from an invoice or service receiving document, such as a field ticket or timesheet, into an online Service Entry Sheet (SES) document in BP's SAP ERP Backbone solution. Once accepted by BP, the SES provides confirmation of the services that have been performed by a supplier. The Service Entry Sheet Releaser verifies the acceptability of an SES thoroughly and then forwards it to the responsible business User for acceptance. Under certain process guidelines, the Service Entry Sheet Releaser may accept (release) the SES on the responsible user's behalf.
Basic activities involved in an SES includes:
o Validate the invoice against supporting documentation, e.g., field tickets, timesheets, etc. and build entry into SAP per defined process.
o Validate BP Purchase Order or Contract line items and record each service as an SES line item.
o Validate and record quantities of each service received for each SES line item.
o Reject invoice in case of clear discrepancy with accurate business reasoning.
o Release the SES in the workflow for acceptance by BP.
o Ensure daily transactional processing targets and KPI are met.
o Timely exception resolution and critical issue as per the process guidelines.
o If exceptions are found, clearly document reasons and refer them to the appropriate responsible party, e.g., PO Buyer and Accounts Payable team for resolution.
o Applies standard agreements and aligns with established purchase-to-pay processes.
o Validate the invoices received from suppliers against the backup documentation provided, ensure appropriate authorizations (signatures, e-mails) exist on the backup documentation.
o Identify and log materials/services/personnel on the invoice that do not have adequate or no backup documentation.
o Based on established business rules for certain businesses, perform the SES release on invoices which match established criteria
o Work closely with the business collaborators to make the business users approves the SES and follow-up in case of delays in securing approval.
Expectations:
o High level of familiarity with the systems used to maintain and reconcile the relevant processes to ensure it balances accurately.
o There is a high financial and reputational risk involved in timely and accurate SES creations and releasing. SES released and invoices verified to be reviewed thoroughly to ensure completeness and accuracy.
o SES to be built and verified in an accurate and timely manner within strict targets.
o Liaising with collaborators, colleagues, and vendors in different global time zones and potentially in different languages, requiring meticulous coordination between teams.
o Working hours (Europe/US shift) to support Business Partners.
Qualifications, Proficiencies & Approach:
Essential Education & Experience-
Bachelor's degree in management, Business, Finance, Accounting, or related field.
Minimum of 2 to 4 years of experience in Procurement operations and SES or GR operations
Strong knowledge of SES or GR Operations with good understanding of procurement and accounts payable practices
Experience of working cross culturally and in a Global environment
Knowledge to use of software applications like SAP, SRM and salesforce is an added advantage.
Demonstrates basic understanding of overall Procure to Pay processes.
Good command in MS office suite like outlook, teams, excel and word.
Come, join our BP team!
Travel Requirement
No travel is expected with this role
Relocation Assistance:
This role is eligible for relocation within country
Remote Type:
This position is a hybrid of office/remote working
Skills:
Agreements and negotiations, Analytical Thinking, Building sustainability, Category spend profiling, Category Strategy, Commercial Acumen, Communication, Cost modelling, Decision Making, Digital fluency, Market Analysis, Negotiation planning and preparation, Sourcing strategy, Stakeholder Management, Supplier Selection, Sustainability awareness and action, Value creation and management
Legal Disclaimer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.
