Responsibilities
Purchase Requisition (PR) Review
- Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
- Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)
Strategic Sourcing for Capex, Opex, Bulk Material& Services
Contribute to the strategic sourcing process by participating in activities such as:
- Selection of biddingprocess, preparation of vendor selectionapproach and vendor evaluation criteria depending on the nature of the category
- Preparing the request for information (RFI) document for bidder evaluation
- Identification of potentialbidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
- Preparation of the Requestfor Proposal (RFP) document
- Organizing and planningpre-bid meeting based on the queries and communication requirements from vendors
- Technical and Commercial bid evaluation of vendors
- Conducting fact-based negotiations with shortlisted bidders
- Preparation of Note for Approval(NFA) for selectedbidder (vendor) and obtaining required approvals as per DoA
Contract Preparation and Order Placement
- Prepare contract documentas per stated protocols & standard templates
Set up the approvedcontract record withinthe ERP system, using the appropriate system steps and functionality
- Maintain the contractdocument for futurereference as per defined document management policy
- Send the contractto vendor and all identified stakeholders
- Collate the AdvanceBank Guarantee/ ContractPerformance Bank Guarantee(ABG/ CPBG)/ Customs related documents from vendor as per requirements
Procurement ThroughRate Contracts
- Based on approvedNFA, prepare, reviewand issue rate contracts
- Prepare master outlineagreement (OA) in ERP systembased on rate contract
Prepare PO / SO for procurement under valid rate contract
Post Order Management
- Prepare Billing Break Up and get it uploaded in SAP, if applicable
- Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery
- Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.
- Facilitate closureof contracts and take necessaryactions
- Manage inbound logisticsservices for other Ex-Works DomesticSupplies
Execute contingency plans in case of immediate business requirements
Supplier/ Vendor Identification and Onboarding
- Coordinate with new identified vendorsto send information/ documents in predefined forms for evaluation
- Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments
- Check details of forms submittedby vendor for their completeness and validity of documents
- Coordinate with Quality/Engg /User team for vendor assessment if required
- If the vendor is qualifiedbased on the vendor evaluation criteria, update approved vendor list & communicate to vendor
- Input required data and documents into the MDG Ariba system to get vendor code created in SAP
Supplier/ Vendor Performance Management
Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as:
- Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated
- Preparation of vendorperformance evaluation criteriaand frequency of evaluation for each vendor segment
- Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level
- In case of satisfactory performance, communicating performance feedbackto vendors highlighting improvement opportunities on individual parameters
In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement
Supplier/ VendorEngagement
- Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business
Data Analytics
- Assist in collationand analysis of data relatedto various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories
- Identify and seek opportunities to improve efficiency and value by analysing data
Contribute to action planning and implementation based on data analytics performed for assigned categories
Qualifications
Education
Bachelor's degree in engineering in any discipline
General Experience
More than 5 years of experience in supply chain management, procurement and related area.
Technical Experience
- Hands-on experience in executing contractsand entering into commercial transactions for Capital Goodsof medium/ large size Infrastructure projects, estimation and cost Engineering
- Experience in workingwith eProcurement systemsand tools (SAP, Ariba or any other procurement management tool, reverse auctions, etc.).
- Demonstrate methodical and precise approachtowards commercial and contractual execution
- Knowledge of the overall purchasing process, strategic sourcing, and procurement relatedsystems and supplier relationship management
Basis the type of Category/ Categories, knowledge and experience of Electrical/ Mechanical/ Civil procurement may be required
