Documents & Operations - Executive

Job Title: Documents & Operations - Executive

Location: B-1104, EastFace, Ambli, Ahmedabad - 380058, Gujarat, INDIA

Job Type: Full-Time

Job Overview:

The Documents & Operations Executive ensures smooth operational processes by managing

documentation, coordinating with internal teams, and supporting workflow optimization. The role demands strong attention to detail, effective communication, and organizational skills to maintain operational efficiency and compliance.

Key Responsibilities:

1. Document Management

Prepare, review, and maintain all import and export documentation, including

invoices, packing lists, bills of lading, and certificates of origin.

Ensure compliance with international trade regulations and company policies.

2. Coordination with Vendors/Agencies/Stakeholders

Liaise with shipping lines, freight forwarders, and customs brokers to ensure timely

and accurate shipment processing.

Collaborate with internal departments, including sales, logistics, and finance, to

gather necessary information for documentation.

3. Import and Export Operations

Monitor and track shipments to ensure timely delivery and resolve any issues that

may arise during transit.

Assist in preparing and submitting customs clearance documents to ensure

compliance with regulatory requirements.

4. Banking Operations

Coordinate with banks to facilitate payment processes for import/export

transactions, including Letters of Credit (LC) and bank guarantees.

Prepare and submit all required banking documentation for transactions, ensuring

accuracy and compliance.

5. Communication with Certification Bodies

Liaise with certification bodies to ensure compliance with industry standards and

obtain necessary certifications for products.

Prepare and submit documentation required for certifications, ensuring timely

renewal and compliance with standards.

6. Data Entry and Record Keeping

Maintain accurate records of all transactions and documentation in the company's

database.

Generate reports on import and export activities, including costs and timelines.

7. Compliance and Risk Management

Stay updated on changes in trade regulations and

customs policies, and implement necessary changes in documentation processes.

Conduct audits of documentation to ensure accuracy and compliance with company

standards.

8. Customer Service

Respond to inquiries from clients regarding documentation and shipment status.

Provide support to clients in resolving any issues related to their shipments.

9. Process Improvement

Identify areas for process improvements in documentation and operations to

enhance efficiency.

Assist in the development and implementation of standard operating procedures

(SOPs) for documentation and operations.

Qualifications & Skills

1. Education

Bachelor's degree in Business Administration, Operations Management, or a related

field.

2. Experience

1-3 years of experience in operations, administration, or document management.

3. Skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and documentation

tools.

Excellent organizational and multitasking abilities.

Strong attention to detail and accuracy.

Effective communication and interpersonal skills.

Ability to handle confidential information with integrity.

Why Join Us:

Opportunity to work with a dynamic, growth-focused team.

Competitive compensation and benefits.

Exposure to a global market and the chance to make a tangible impact on the

company's growth.

To apply, please email your resume to: [Confidential Information]