Data Protection and Compliance Analyst
Become our Data Protection and Compliance Analyst! Drive compliance, mitigate risks, and support data protection strategies in a fast-paced global setting. Apply today to make a difference! About us
Indicia Worldwide is an insight and technology-led communications agency with global production expertise.
Why we exist: we create new value
At Indicia Worldwide, our philosophy is one of creating new value . We create new value at every step of the journey that a brand takes to market, by driving an increase in marketing performance and reducing costs in marketing execution. For our clients and their customers, we are building mutually-beneficial partnerships. We see this proposition, built around the perfect balance of efficiency and effectiveness, as pioneering, entrepreneurial and, above all else, sustainable.
Our substantial investment in our technology and data science capability, and resource, provide our differentiation in the marketplace. Data insight and marketing technology allow us to measure our work, evidencing ROI as the most critical metric in today s environment.
We see ROI where others dont. We are the only agency that combines creative, data and technology talent with production and procurement expertise to improve your marketing performance and efficiencies. We realise ROI for our clients by enabling them to deliver more engaging, cost-effective and sustainable customer experiences.
As a business we draw on a rich heritage from the worlds of print, creative production, retail, data, digital, tech and creative, bringing these disciplines together to support global brands with their omnichannel marketing activation needs.
We believe in what we do. We believe this proposition makes us unique. We have the capacity to redefine the way marketing is activated for our clients across the globe. Now, and well into the future.
The output : Improved client performance by engaging consumers with brand ideas better, faster and more cost-effectively, across every step of a brands journey to market.
Purpose of the role
The Data Protection and Compliance Analyst will play a critical role in supporting the Data Protection and Compliance Coordination Manager (DPCCM) to ensure that Indicia Worldwide meets all legal and internal requirements related to data protection and compliance. This role is essential in maintaining and enhancing our companys data protection framework, ensuring compliance with global regulations, and mitigating potential risks. The Analyst will be responsible for assisting with monitoring, documenting, and optimizing data protection and compliance processes across the organization, while also serving as a first point of contact for day-to-day queries via the group inbox.
Key Responsibilities:
Compliance Monitoring and Reporting
- Monitor and interpret regulations applicable to the company
- Maintain proper documentation of compliance activities and issues.
- Respond to regulatory inquiries and data requests.
Risk Assessment and Management
- Conduct regular risk assessments to identify potential areas of non-compliance.
- Assist in developing and implementing risk mitigation strategies.
Internal Auditing
- Conduct compliance audits and reviews to ensure policies and procedures are being followed.
- Prepare audit reports, highlight issues, and recommend corrective actions.
- Follow up on audit findings to ensure timely resolution.
Policy and Procedure Development
- Help design, develop, and update compliance policies and procedures.
- Ensure that internal policies are in line with external regulations.
- Communicate new policies or updates to relevant departments and staff.
Training and Awareness Programs
- Ensure staff are aware of their responsibilities and obligations under applicable regulations.
- Foster a culture of compliance within the organization.
Support in Regulatory Filings
- Assist in preparing and submitting filings, registrations, and applications to regulatory bodies.
- Ensure all submissions are accurate and timely.
Deputise for the DPCCM
- Ensure the organisation comply with data privacy and compliance legislation including but not limited to GDPR
- Serve as a first point of contact for day-to-day data protection and compliance queries, ensuring that data protection and compliance considerations are integrated into all client and new business activities.
- Assist the DPCCM by acting as a secondary point of contact for the data protection officer at KM BEU and liaise with the DPCCM to ensure accurate reporting.
- Monitor the data protection and compliance group inbox and respond to internal queries.
Skills, knowledge, experience and exposure
- Ideally minimum 2 years of experience with global data protection regulations such as GDPR is essential.
- Experience in conducting data protection impact assessments (DPIAs) , managing subject access requests (SARs) , and handling data breaches is highly valued.
- Familiarity with data protection practices, principles, and methodologies
- Able to analyze compliance issues, identify potential risks, and develop and implement compliance solutions.
- Competence in using Microsoft Office Suite, particularly Excel and PowerPoint, for reporting and analysis. As well as SharePoint for records management and document sharing.
The mindset to navigate the role
Proactive and Solution-Oriented: The ideal candidate anticipates data protection challenges and offers practical solutions, working independently while aligning with compliance goals.
Detail-Oriented and Methodical: Precision in monitoring, documenting, and communicating is key to maintaining compliance standards in this complex regulatory role.
Adaptability and Flexibility: S/he must adapt to evolving regulations, stay updated on data protection laws, and embrace new challenges.
Integrity and Ethical Judgment: Handling sensitive data requires strong ethics and commitment to compliance, ensuring operations stay within legal boundaries.
Collaborative and Communicative: Effective communication and teamwork are essential for integrating data protection across all business processes.
Temperament for the role
Resilience and Patience: The Analyst handles complex issues with calm, persistence, and patience, resolving challenges without becoming discouraged.
Empathy and Understanding: Understanding stakeholder needs, the Analyst addresses concerns empathetically, ensuring everyone feels heard and supported.
Strong Interpersonal Skills: Building positive relationships is key. The Analyst must be approachable and work well with diverse teams for effective collaboration.
Discretion and Confidentiality: Trustworthiness and discretion are crucial for handling sensitive data, ensuring strict confidentiality.
Curiosity and Continuous Learning: A curiosity for evolving regulations and a commitment to ongoing learning are essential to stay compliant with the latest standards.
Diplomacy and Tact: The Analyst uses diplomacy to address compliance issues while maintaining positive relationships and balancing enforcement with cooperation.
Organizational Skills and Time Management: Managing multiple tasks and deadlines requires strong organizational skills and effective time management in a fast-paced environment.
Role Requirements
The role requires the working hours to be in line with the APAC office to ensure cover is available when the other team colleagues are working EMEA hours.
Flexible home working / Mumbai office working split equally throughout the week .
Data Protection and Compliance covers global legislation, in a fast paced and ever-changing environment so the analyst needs to be able to adapt with support from the Data Protection and Compliance Coordination Manager.
Confidence in presenting summaries in meetings and high-level awareness sessions to peers in the business.
We are an equal opportunities employer and as such, will make any reasonable adjustments to accommodate the needs of all candidates. If you have any such needs or requirements in the context of your interview, please notify us so that we can make the appropriate arrangements.
Remote status Hybrid Remote
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Mumbai, India About Indicia Worldwide Indicia Worldwide is an insight and technology led communications agency with global production expertise. Our vision is to create new value.
Indicia Worldwide is the product of three successful businesses, brought together by our parent company in 2017. The vision was, and is, to unlock growth for our clients by helping them deliver a more engaging customer experience.
How do we do that - By being more efficient using data, technology and global production capabilities to deliver your message at scale and speed
- And by being more effective using data and human insights to create mutually rewarding experiences for consumers and brands
Mumbai, India Hybrid Remote
