CPAESS Program Specialist II

Job Description Summary:

UCAR is excited to announce the job opening for the CPAESS Program Specialist II role. This position is responsible for providing programmatic and administrative support for NOAA's Geophysical Fluid Dynamics Laboratory (GFDL) across various program functions, including foreign national approvals, travel management, and program data reporting. The individual will also be responsible for preparing and analyzing technical and administrative reports, facilitating data correspondence, managing records databases, and contributing to additional and growing program needs.

Position Details:

Visa Sponsored Job:

No

Relocation Assistance Eligible:

No

Job Location:

Princeton, New Jersey

Position Type & Term:

Full time, Regular

Compensation Range:

$70,689 - $88,362

• Final salary and rates are based on education, experience, and skills relevant to the role.*
  
  

Application Notes

Application Deadline:This position will be posted until filled with priority given to applications submitted byOctober 8. Applications will not be accepted past this date.

Required application materials(preferably in PDF Format):

• Resume
• Cover Letter - Please address the prompts below in your Cover Letter. The hiring team wants to know how your skills and experience meet the needs of this position (e.g. the Key Responsibilities and Knowledge, Skills, and Abilities sections of this job posting).
• Describe a situation where you managed a complex administrative process. What steps did you take to ensure a smooth operation, and how did you handle any challenges that arose
• Provide an example of a time when you prepared and analyzed a technical or administrative report What tools or methods did you use to ensure accuracy and clarity in your findings
• Tell us about a time when you identified a key need within a program or project and successfully advocated for a solution. How did you build relationships with stakeholders to support your initiative
  

Federal screenings and background checks are conducted for candidates selected for hire and must be cleared prior to the start date. Learn more.

Work Location: This position is open to candidates seeking in-person and hybrid (combination of in-person and remote) opportunities. Regardless of flexible work arrangements, UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.

What You Will Do

Here is a brief summary of what one would expect to be generally responsible for in this role.

Administrative Support and Coordination

• Serve as a staff specialist providing both programmatic and administrative support in areas of travel, foreign national approval processes, and reporting of both technical and other relevant program needs.
• Respond to and address requests and approvals needed for foreign national visitors clearing through the Office of Security to access GFDL facilities.
• Respond to and address travel requests that require program and budget approvals.
  

Reporting & Data Management Analysis

• Prepare recurring technical and administrative reports such as fiscal reports, review of cost transactions, and reconciliation of minor discrepancies.
• Facilitate the collection, storage and analysis of program correspondence and data.
• Manage the records database system.
• Develop and administer correspondence and reporting summaries with the program team.
  
  

Strategic Program Support & Relationship Management

• Serve as program support for building and maintaining strategic program relationships and contributions to management support assignments.
• Identifies and advocates for program needs in response to work environment and demands of the program.
  
  

Who We'd Love To Join Our Team

Successful candidates will ensure their application materials speak to the following criteria:

Education & Experience

• Bachelor's degree in science, education, public administration or a related field;
• 2 years of relevant program experience;
• Or an equivalent combination of education and experience (such as a Master's degree and one year of experience).
  

Knowledge, Skills, And Abilities

• Skill in preparing technical and administrative reports, and giving oral and written presentations.
• Demonstrated skill in records management.
• Good oral and written communication skills.
• Demonstrated ability in managing projects and outcomes of moderate complexity and impact.
• Demonstrated skill in managing internal and external security clearance programs.
• Skill in identifying program opportunities and problems and suggesting courses for action.
• Demonstrated skill in conducting material and property inventories.
• Demonstrated ability in conducting administrative tasks such as collection and analysis of program data.
• Skill in the use of administrative computer software.
  
  

Benefits Overview

UCAR affirms its commitment to employees through competitive benefits. In addition to medical, dental, vision, retirement, and life insurance, UCAR offers a variety of programs focused on work-life balance and professional, and personal development. These include:

• Tuition Assistance, time off allowance to attend classes, and other professional development opportunities
• UCAR contributes 10% of your eligible pay into your retirement account; 100% fully vested on day one
• Starting minimum accrual of 20 days of personal time off each year (prorated for less than full-time positions)
• 10 paid holidays
• 10 days of sick leave each year
• 12 weeks of paid parental leave
• Short-term medical leave paid at 100% of your regular salary
• EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost
  
  

Commitment to Diversity, Equity & Inclusion

Our organization is committed to creating a diverse, equitable, and inclusive work environment and fostering a culture where everyone feels welcome and supported. To learn more about these efforts, visit the Office of Diversity, Equity & Inclusion Strategic Plan and our Diversity & Inclusion: A Welcoming Workplace site.

Research shows that women and people of color are less likely to apply for a position if they do not meet almost 100% of the desired skills and experience. Please note this is not necessary! If you meet the minimum requirements and have a passion for the work, you are encouraged to apply. We can provide on-the-job training for the rest!

Commitment to Job Application Fairness

Applicants are not required to provide age or age-related information and may redact information related to age, date of birth, or dates of attendance at or graduation from an educational institution from any submissions during the initial application process.

Some Final Considerations

At UCAR|NCAR|UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss. Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun's core.

Flexible Work

At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site, hybrid, fully-remote and/or flexible work schedules.

Equal Opportunity Employer

UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. Whatever your intersection of identities, you are welcome at UCAR.

Export Control

All positions are required to comply with U.S. export compliance regulations work location requirements regarding access to facilities and research systems.

Visa Wait Times

Please consider the length of visa procurement when applying for this posting, understanding that you will not be able to begin employment until you are able to get a visa and enter the U.S.