Corporate Secretary - Open Positions (AB003)

Job profile: As a Corporate Secretary at Anjuman Hami-e-Muslimeen Bhatkal, he'll serve as a critical liaison between the organization's board of directors, management, and shareholders, ensuring compliance with legal and regulatory requirements. His responsibilities will include organizing and attending board meetings, drafting agendas, recording minutes, and maintaining corporate records. He'll also oversee corporate governance practices, ensuring adherence to applicable laws and regulations, as well as implementing governance policies and procedures. Additionally, he'll facilitate communication between the board and executive management, manage disclosure requirements, and provide guidance on corporate governance best practices. This role requires strong communication and organizational skills, attention to detail, discretion, and a thorough understanding of corporate governance principles and regulatory frameworks. Fluent English writing skill to handle all correspondence.

Qualification & Experience: Any degree and 5 plus years experience in respective field.

Responsibilities:

Coordinate and organize board meetings, including scheduling, preparing agendas, and distributing meeting materials.

Record accurate minutes of board meetings, maintain official records, and ensure compliance with record-keeping requirements.

Ensure compliance with corporate governance regulations, laws, and best practices, and provide guidance to the board and management on governance matters.

Stay updated on relevant laws, regulations, and governance standards, and ensure the organization's compliance with them.

Facilitate communication between the board, management, and shareholders, including disseminating information and responding to shareholder inquiries.

Manage proxy voting processes for shareholder meetings, coordinate annual meetings, and ensure compliance with voting and reporting requirements.

Develop, implement, and maintain corporate policies and procedures related to governance, disclosure, and ethics.

Oversee the preparation and filing of regulatory and disclosure documents, such as annual reports, proxy statements, and securities filings.

Assist in identifying and managing corporate risks, including legal, regulatory, and governance risks, and recommend strategies to mitigate them.

Provide administrative support to the board, including arranging meetings, managing logistics, and assisting with board communications and correspondence.

Develop and deliver training programs on ethics, compliance, and governance issues for board members, management, and employees.

Implement policies and procedures to identify and manage conflicts of interest among board members, executives, and stakeholders.

Foster positive relationships with stakeholders, including regulators, investors, auditors, and external advisors, to promote transparency and accountability.

Job skill requirements:

Excellent communication skills (Oral / Written)

MS office (Excel / PPT / Word) skills to create relevant artifacts

Previous proven experience in recruitment industry with solid client base

Excellent coordination skills