Company Secretary

Purpose of the role:

To ensure compliance with corporate governance, regulatory requirements, and legal frameworks across group companies, while supporting key corporate actions, advising management on legal risks, and facilitating efficient decision-making and statutory operations to safeguard the company's legal standing and operational integrity.

Key Responsibilities:

I. Corporate Law Compliance (Private/Public/Listed Entities)

1. Formation of Companies:Oversee the complete process of company formation and operationalization, ensuring compliance with applicable laws.

2. Secretarial Compliance Support:

1. Maintain and update all Statutory Registers.
2. Provide full support for the Meetings of the Board of Directors, Committees, and Shareholders.
3. Ensure adherence to periodic and event-based compliance under the Companies Act, 2013, including required filings.
4. Coordinate documentation and certifications required under the Act.

3. Shares and Securities Documentation:

3.1 Manage corporate actions such as Rights Issues, Private Placement, and Bonus Issues.

1. Handle Transfer and Transmission of Shares.
2. Coordinate the conversion of Preference Shares to Equity.
3. Oversee Buyback of Shares and Dividend Payments, ensuring all related compliances.
4. Support in Secretarial Audits and Secretarial Compliance Reports.
5. Manage Charge Creation, Modification, and Satisfaction documentation.
6. Handle Condonation of Delay in Filing of Charge Documents.

4. Company/LLP Winding-Up:

Oversee the regular or fast-track winding up/closure of companies and LLPs.

II.FEMA Compliances:

File FCGPR forms with RBI for allotment of shares to non-residents.File FCTRS forms with RBI for transfer of shares involving residents and non-residents.Submit FLA/APR returns as required by regulations.

III. Intellectual Property (IP) Management:

1. Manage the company's IP portfolio.
2. Coordinate with external agencies for registration, renewals, and representation on IP matters.

IV. LLP Services:

1. LLP Registration and Compliance.
2. Drafting, amending, or altering the LLP agreement.
3. Filing of Annual Returns and Statement of Accounts & Solvency with ROC.
4. Handle the appointment or resignation of partners.
5. Manage changes in LLP names or addresses.
6. Oversee the conversion of LLP to Company and vice versa.