Company Secretary

Job Summary:

The Company Secretary will be responsible for ensuring that the company adheres to legal and regulatory requirements, and for implementing decisions made by the Board of Directors. This role involves providing guidance on corporate governance, conducting board meetings, maintaining statutory books, and liaising with regulatory bodies.

Key Responsibilities:

1.Corporate Governance:

Ensure the company complies with its governing documents and company law.

Advise the Board on corporate governance issues and best practices.

Implement and maintain the highest standards of corporate governance.

2.Board and Committee Meetings:

Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs).

Take minutes, draft resolutions, and ensure follow-up on actions from meetings.

Provide support to the board and its committees.

3.Regulatory Compliance:

Monitor and ensure compliance with relevant legal and regulatory requirements.

Prepare and file statutory documents with regulatory authorities.

Manage the company's legal obligations in areas such as data protection and employment law.

4.Statutory Records:

Maintain and update statutory books, including registers of members, directors, and secretaries.

Handle correspondence, collate information, write reports, and communicate decisions to relevant company stakeholders.

5.Communication and Liaison:

Act as a point of contact and build relationships with shareholders and stakeholders.

Communicate with external regulators and advisers, such as lawyers and auditors.

Handle confidential information and documentation.

6.Risk Management:

Assist in the development and implementation of policies on risk management.

Ensure that the company's risk management framework is robust and compliant.

7.Training and Development:

Ensure that directors and senior management receive appropriate training on governance and compliance matters.

Keep abreast of changes in governance practices and the regulatory environment.

Required Skills and Qualifications:

Education:

Bachelor's degree in Law, Business Administration, Accounting, or related field.

Professional qualification (e.g., Chartered Secretary, ICSA) is highly desirable.

Experience:

Proven experience as a Company Secretary or in a similar governance role.

Thorough knowledge of company law and corporate governance issues.

Work Experience 2yrs & above

Skills:

Excellent organizational and administrative skills.

Strong communication and interpersonal abilities.

High level of integrity and professionalism.

Ability to handle sensitive information confidentially.

Attention to detail and strong analytical skills.

Preferred Attributes:

Proactive and able to work independently.

Strong problem-solving abilities and a strategic mindset.

Ability to manage multiple tasks and meet deadlines under pressure.

Familiarity with corporate secretarial software and systems.