1.Ensure timely & correct invoice preparation in line with agreement in close coordination with Group Heads.
2.Ensure booking of cycle count for inventory on monthly basis in close coordination with Group Heads.
3.Issue Credit/Debit note to customers post approvals.
4.Ensure E-Invoicing within timelines as per regulations.
5.Prepare AR MIS on weekly basis along with ageing and circulate to Groups Heads for timely actions
6.Ensure timely accounting of all receipts from customer including TDS and no open entries should be more than 5 days.
7.Prepare site wise cash flow statement of all receipts & payment received from customer
8.Introduce NPO transaction for approval in Newgen for Finance, tax dept, ensure tracking and payments.
9.Prepare SFR, Offtake, Fuel Price MIS compare with LY, ABP and update remarks in discussion with Operations team
10.Facilitate documentation for site tax and other registrations.
11.Coordinate with TFS and Group Heads for receipt document discrepancy
12.Coordinate with TFS for document posting, payment batch & approval from bank authority
13.Schedule Oracle reports for timely invoice generation, posting and knocking off in AP accrual account
14.Follow up for NPO transaction approval from approvers.
15.Ensure rescan cases below 7 days.
16.Handling of imports and Custom clearance activities.
17.Review customer complaints and plan actions for timely resolution of complaints
18.Ensure timely escalation of defaults in the monthly plan and take necessary actions.
19.Ensure positive cash flow every month.
20.Account Receivables & Account Payables
21.Review of open Pos for timely closure.
Critical Competencies:
Good at communication
- Timely response to site people
- Oracle functional knowledge
- Business Acumen
- EXIM Knowledge (Export Import) Incoterms, Logistics, Banking, Commercial compliance. Execution of export & import shipment, Custom clearance procedure.
- Tracking & follow up for Export & Import shipment
- Coordination with Project manager line up shipment & Finalizing FF. Handling port operation
- Strong Commercial knowledge followed by thorough knowledge of Planning, purchase and Commercial.
- Excellent in customer handling -Relationship management -Support to customer.
- Effective communication skills. ---Verbal and written.
- Strong leadership skills with experience in managing teams.
- A Proactive approach and focus on continuous improvement of above functions.
- Should be good in collaboration with all functions & inter personnel skills.
- Knowledge of all QMS systems and audit compliances.
- Know how on soft skills (MS Office & Oracle)
- Proficient in GST Rules and regulations
