Job Description
- ACCOUNTABILITIES & RESPONSIBILITIES
Accountabilities
ACTIVITIES
1 Category Action Plan for Procurement
Should have in-depth procurement work experience, knowledge of SAP ERP primarily MM module, indirect taxation policies, good communication skills, inter-personal skills etc.
Procurement Strategy Execution:
To conduct procurement Tender / RFX process for smooth delivery of requirements to procurement category managers as per approved sourcing strategies.
Drive timely execution of tenders, follow up with vendors for submission of technical and commercial bids & submit the same to technical dept. for review.
Decision Making :
Drive individually overall procurement process including RFX/Tender, preparation of quotation comparative statement (QCS), price comparison against last purchase and negotiations & processing Note for approval (NFA) & Purchase Orders for tactical activities as defined in sourcing strategy & DOA up to Rs. 10 lacs per transaction (This value shall vary based on category volumes).
Review of open PRs of material & services and closure of same.
Review of open POs of material & services under category and expedite with supplier/contractor for timely execution of same. Also, short close the POs on a regular (quarterly basis) thru Category Manager.
Vendor Management:
Ensure vendor registration form and data is complete and act as an interface with compliance team to ensure third party due diligence is conducted as per company policy.
Single point interface for Trade Finance w.r.t. LC opening/closure, EMD collection & return, BG collection, extension and return.
Co-ordinate with supplier for timely submission of documents as per agreed terms in PO. Also work with Material management cell, Indirect taxation & finance for completion of GRN & bill booking/payment.
Provide real-time information on status of all orders; provide feedback on order issues to category leads.
Other Responsibility-
Interaction with planning & analytics team to prepare spend analytics and demand planning. Review & Monitor data and present the same to management for respective categories
Execute sourcing strategy.
Prepare goal oriented negotiations strategy & get it approved from category lead the to achieve the same for value defined.
2 Develop In-house database
- Establish accurate, reliable data base of suppliers.
- Track & monitor category spend, demand plan & notify deviations within the category.
3
Key Performance Indicator
- Saving (p.a.) within the category.
- Trend in category material & services with respect to plan.
- Development of new/alternate supplier for category.
- Monitor & Evaluate Supplier Performance.
- PR-PO Cycle Time (i.e. TAT)
- Timely Delivery of Ordered Materials
