Job Description
VACANCY DETAILS. Job Title: Business Support Assistant (Vendor & Customer Master Data Management). Grade: L4. Type of Contract: Service Contract.
Duration: 1 Year (with possible renewable). Reporting To: National Finance Officer Head of Unit (VCMM). Duty Station: New Delhi. Date of Publication: 14 August 2024.
Deadline of Application: 28 August 2024. TERMS AND CONDITIONS: This vacancy is open to Indian Nationals only. This vacancy is open to internal and external candidates. Only candidates under serious consideration will be contacted.
A Written test will be conducted for screening candidates. Only recommended candidates will be retained on roster for a period of two years and may be considered for similar positions from the roster. The Base Salary for this position is INR 56,739/per month + 8.33% of Base Salary towards Social Security, also employee will be covered in medical benefits as per WFP s Plan.
All Tax liability for payments from this contract are to be borne by the subscriber. JOB PURPOSE: To deliver standard business support processes for a VCMM UNIT to facilitate effective service delivery. KEY RESPONSIBILITIES: Process requests for adding and updating bank details in staff records following established procedures upon receipt of relevant documentation. Verify that all requests to add or modify bank details in staff records are authorized and legitimate.
Scrutinize supporting documents to ensure the accuracy and completeness of submissions by the staff. Manually input bank details in staff records to adhere to specific bank regulations in various countries. Respond to the above-mentioned requests and escalate where appropriate within 12 working hours from receipt of the request or query. Coordinate with the treasury for the bank key creation.
Add intermediary bank details in staff records as needed to facilitate international transactions. Modify reconciliation account information in staff vendor records as required to ensure smooth financial transactions. Guide HQ and field offices on issues relating to bank addition procedures in Staff vendor records. Set up, classify, and maintain unit files.
Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function. Ensure that bank documentation received is properly filed and authenticated by the approving officer. Assist in the preparation of bank-related reports/data as necessary. Provide revision and proofreading services for standard documents, to contribute to the development of accurate documentation.
Search for, retrieve, compile, assemble, and archive a variety of statistical data from computer files, records, databases, and reports. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff to support clients in delivering their work. Ensure data integrity in the database, analyze results, and initiate corrective actions when necessary. Take responsibility for data integrity to facilitate the availability of accurate information in corporate systems.
Education: Completion of secondary school education. First University degree in Finance, Business Administration, Accounting, or related fields is desirable. Experience: At least four years of progressively responsible support work experience in general administrative work. Good Working knowledge of MS Excel, MS Word, and MS PowerPoint is required.
Knowledge & Skills: Proficient in the use of office equipment and computer software packages, such as Microsoft Office. Knowledge of work routines and methods to complete processes under minimal supervision. Uses tact and courtesy to give and receive information to a wide range of individuals. Ability to identify data discrepancies and rectify problems requiring attention.
Ability to offer guidance or basic on-the-job training to more junior staff. Language: Fluency in both oral and written communication in English and Hindi. Show more Show less
