Overview
The Back Office Executive plays a critical role in the organization by providing administrative and clerical support to the back office team. They are responsible for ensuring efficient back office operations, supporting the smooth flow of business, and maintaining accurate records and documentation.
Key Responsibilities
- Handle data entry tasks with high accuracy and attention to detail
- Manage and maintain back office documentation and records
- Communicate with other departments to coordinate administrative activities
- Assist in managing and updating databases and systems
- Handle and redirect customer inquiries and resolve administrative issues
- Perform general administrative tasks such as filing, photocopying, and scanning
- Assist in preparing reports, presentations, and correspondence
- Support back office staff in daily office operations
- Ensure compliance with company policies and procedures
- Assist in managing inventory and office supplies
- Conduct research and gather data as required
- Participate in team meetings and provide administrative support
- Assist in organizing and scheduling appointments and meetings
- Work on special projects as assigned
- Collaborate with team members to achieve organizational goals
Required Qualifications
- Bachelor's degree in Business Administration or a related field
- Proven experience as a Back Office Executive or similar role
- Proficiency in MS Office suite and other relevant software
- Excellent organizational and multitasking abilities
- Strong communication and interpersonal skills
- Ability to prioritize tasks and manage time effectively
- Attention to detail and high level of accuracy in work
- Knowledge of office management systems and procedures
- Ability to maintain confidential information
- Problem-solving and decision-making skills
- Familiarity with basic accounting principles is a plus
- Ability to work effectively in a team environment
- Adaptability and willingness to learn new skills
- Strong work ethic and commitment to excellence
- Understanding of data privacy standards and regulations
Skills: time management,organizational abilities,communication skills,accounting principles,multitasking,customer service,data privacy standards,inventory management,confidentiality,database management,learning agility,problem-solving,attention to detail,research,confidentiality maintenance,ethics,administrative tasks,interpersonal skills,organizational skills,data entry,ms office suite,learning,communication,decision-making,teamwork,work ethic,advanced excel skills,adaptability,vlookup,learning mindset,office management,ms office suite proficiency,document management,documentation management,report preparation,meeting scheduling
