Provide a central point of contact to evaluate and manage facilities escalations and provide direction
Maintain Confluence with up-to-date facilities Budget, policies, procedures and playbook related to facilities only.
Work collaboratively with team to deliver integrated facility management services across all business lines (Engineering, HR, IT, Finance, etc)
Conduct and/or support the execution of periodic interior and exterior site inspections documenting facility conditions and integrating with additional service lines to ensure functional, comfortable, compliant, energy efficient and attractive facilities, in accordance with approved operating budgets.
Support ongoing cost evaluations to reduce operating costs where possible while maintaining desired environments and services.
Handle procurement of office supplies, furniture, equipment, HR related items such as welcome kit etc
Assist in planning and organizing company events and meetings.
Oversee office space planning, allocation, and utilization.
Coordinate office moves, expansions, and reconfigurations as needed.
Ensure compliance with health and safety regulations and maintain a safe working environment.
Manage office inventory- like issuing access cards and ID cards for employees.
Coordinate and manage travel arrangements for employees traveling to other locations within India and internationally.
Arrange transportation, accommodation, food and other necessary logistics for business trips. Assist with visa applications and other travel documentation as required.
Collaborate with the HR Business Partner (HRBP) to plan and organize the yearly company party or any event organized for employees.
Manage the logistics of the event, including venue selection, catering, entertainment, and other arrangements.
