Job Description
Pyxidia Techlab is a growing IT Services and Consulting company looking to fill a vacant position of HR administrator to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners. The HR administrator will handle all written and verbal employee queries with the utmost confidentiality. Responsibilities may include but are not limited to, drawing up HR documents, corresponding with recruitment agencies, organizing training sessions and events, updating company policies and ensuring they comply with labor laws.
To be a successful HR administrator your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner. You should be able to ensure our HR department supports our employees while conforming to labor laws.
Job Responsibilities
Here is a look at all the job responsibilities of an HR administrator:
- Organize, maintain and update internal databases with digital personnel records of relevant employee information.
- Supervise new employee onboarding, prepare offer documentation, and conduct orientation sessions.
- Update company policies and FAQ Documents in lieu of Director/VP of HR.
- Ensure legal compliance.
- Update, maintain, and present reports with KPIs such as turnover rates and hires by each department.
- Maintain employee payroll.
- Organize a job fair and work on relevant HR projects.
- Gather staffing needs from the Head of Departments, and create and publish job ads.
- Schedule job interviews, contact, screen, and shortlist candidates as needed.
- Administer performance management program by monitoring employee appraisals and salary revisions.
- Provide guidance on employee behavior and launch investigations.
- Provide training and development opportunities.
- Respond to emails and calls on behalf of the department.
- Take meeting minute notes.
- Calculate staff entitlements such as annual leaves.
- Administer drug, background checks, and other pre-employment screening.
- Prepare correspondence, arrange meetings, processing confidential reports and documents.
- Handle all employee queries, written or verbal with the utmost confidentiality.
- Brings issues to managers notice.
- Keep up to date on current issues and matters related to the HR department.
- Frequently interact with managers and heads of various departments to disseminate information.
- Organize and supervise all travel arrangements for employees.
Mandatory Skills and RequirementsThe HR administrator should have a Bachelor's degree, either in HR, management, or a relevant business field. Here is a complete list of skills and requirements for the role of HR administrator:
- Proven experience as an HR Administrator or relevant role.
- Proficiency in using HR software like HRIS or HRMS.
- Digital literate with expertise in using MS Office applications.
- Thorough knowledge of labor relations and laws.
- Excellent organizational skills, with an ability to prioritize important projects.
- Excellent communication skills for in-person, email, and telephone calls.
- Excellent skills in written English to create reports and meet tight deadlines
Preferred Education and Qualifications
- Professionals in Human Resources (PHR), or other HR certifications, are preferred.
- Minimum Bachelor's degree or relevant in HR required.
- Skilled in performance management and employee benefits administration.
- An excellent learner with the ability to work in teams.
- Good organizational abilities.
- Flexibility and willingness to learn at all times.
- Good problem-solving skills.
- Basic knowledge of the recruitment process.
- Present information in forms, tables, and spreadsheets.
