Assistant Manager – Company Secretary

About Prozo:

Prozo is an integrated supply chain company revolutionizing fulfillment across India. With our pan-India warehousing and freight network, we provide fast, efficient, and cost-effective fulfillment solutions. Powered by an end-to-end supply chain tech stack and control tower, Prozo is akin to the AWS of supply chain, offering enterprise-grade supply chain capabilities on a pay-per-use basis.

Our key offerings include the Prozo Fulfillment Network (PFN), Prozo Logistics Network (PLN), and Prozo Warehousing & Logistics Platform (PWLP), catering to D2C brands, mid-market SMEs, and large enterprises alike. With over 40 multi-channel, tech-enabled warehouses spanning 2 Mn Sq ft and a logistics network covering 24,000+ pin codes, Prozo ensures seamless B2B, B2C, and D2C customer delivery experiences.

Our unique multi-channel fulfillment on a pay-per-use basis, combined with a highly SLA-compliant environment, distinguishes us in the market. Renowned brands such as Bata, Relaxo, Neemans, Comet, Solethreads, Thomas Scott, Monte Carlo, Oziva, Bewakoof, Urbano, Pepe, Vierdo, NautiNati, SG, Powerlook, Beardo, Just Herbs, Marico, Blue Tokai, V-Guard, PhonePe, Adda247, Leap, McGraw Hill, Tata Consumer Brands, Reliance, Crompton Greaves, and Phillips etc have chosen Prozo as their preferred supply chain partner.

Role Overview:

The Assistant Manager - Company Secretary will be responsible for managing the company's secretarial activities, including but not limited to maintaining the secretarial data room, coordinating board meetings, MCA filings, secretarial filings, and ensuring compliance with regulatory requirements. This position will play a critical role in ensuring proper record-keeping of historical documents since inception, compliance with corporate governance, and liaising with regulatory bodies.

Responsibilities:

1. Secretarial Compliance:

• Maintain the company's secretarial data room and ensure timely updates.
• Organize and coordinate board/committee meetings, including preparation of agendas, minutes, and resolutions.
• Ensure timely filings with MCA and other regulatory bodies (ROC, XBRL filings, etc.).
• Maintain statutory records and registers as per the Companies Act, 2013.
• Draft and review corporate documents like notices, resolutions, Minutes and policies.

2. Record Keeping:

• Maintain historical records of secretarial documents, agreements, resolutions, and minutes.
• Oversee document archival and retrieval for legal and secretarial records.

3. Compliance & Governance:

• Ensure compliance with corporate governance standards and statutory obligations.
• Liaise with external consultants, auditors, and regulatory bodies.
• Monitor regulatory changes impacting secretarial matters and advise management.

4. Other Responsibilities:

• Assist in secretarial due diligence for funding rounds, mergers, and acquisitions.
• Continuously improve secretarial processes and document management.

Qualifications:

• Educational Background: Qualified Company Secretary (CS) with a membership in the Institute of Company Secretaries of India (ICSI).
• Experience: 2-3 years of relevant experience in company secretarial activities, MCA filings, board meeting management, and compliance.
• Technical Skills: Strong knowledge of Companies Act, MCA filing procedures, and corporate governance standards.
• Communication Skills: Excellent verbal and written communication skills, with the ability to draft clear and concise minutes, resolutions, and other legal documents.
• Problem Solving: Strong organizational and analytical skills to ensure compliance with statutory obligations.
• Attention to Detail: High degree of accuracy and attention to detail, especially in document management and filings.

What We Offer:

• A dynamic role with the opportunity to contribute to critical financial processes across the organization.
• A collaborative work environment that values your expertise and encourages professional growth.
• Direct interaction with senior leadership, including CFO and CEO, as part of your day-to-day role.
• Competitive salary and benefits, including opportunities for professional development.