Assistant IM

Early Applicant

Exp: 8-10 Years

Job Description

we're currently looking for an Executive Assistant to be a supportive force not only to our leadership team but also to the entire department
The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details
This person should have experience working in an office environment, performing administrative duties, and providing support to managers
Given the dynamic nature of the executive landscape, we'rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations

Key Responsibilities:

Manage day to day administrative tasks for IM Delivery Centre India (IDCI). Provide administrative and office support to all the employees of the IDCI.
Work with our Travel partners in managing travel logistics and activities, including Visa assistance, accommodations, transportation, and meals in line with organizations policies and procedures.
Facilitate in smooth travel preparations for our overseas guests & counterparts visiting IDCI.
Assist with travel expense management as per company policies as a local key user.
Align, liaison and collaborate within the function (IM Teams other than India) and other support functions like HR, WSSC/ local finance & Admin to define, refine and continuous improvement.
Support project billings and admin billings activities.
Assist in new employee onboarding with needed logistical support as we'll as taking care of the administration related activities.
Organize team communications and assist in planning events, both internal and off-sites.
Maintain professionalism and strict confidentiality with all materials.

Qualifications & requirements:

Graduate by education and with a minimum of 8 + years of experience as an Executive Assistant reporting directly to senior management.
Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.
Proficiency in collaboration and delegation of duties.
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
Experience in working with multi-located and diverse teams across the globe.
Exceptional interpersonal skills.
Friendly and professional demeanor.