Job Description
Earlier PMC team of Project department was regularly implementing PCN MOC Job up to INR 50 crores. Capex PCN jobs are scattered in overall refinery areas consisting of ISBL-1, ISBL-2, ISBL-3, Captive Power Plant areas, Utility 1, Utility 2 and Offsite areas like PIT area, dispatch, COT, Jetty including VOTL schemes. The total yearly construction value is approximately 80-90 crores. On average 140-150 mini projects (0 to 1.5 CR) and 15-20 small scale projects (1.5 to 50 crores) are approved in a year. But as per the Management guideline from 2018 onwards Refinery project department is also handling Midscale projects from 50-300 crores on regular basis with existing employees. At a time minimum 2 to 3 mid-scale projects are being handled by Project Department. Presently new coal stock yard project (160 Crores) and Associate and CISF Township (153 crores) are under execution stage. Further VGO revamp (100Crores) and DCU Center Feed Device (CFD) (120 CR) approved and under engineering & procurement. Sea water RO (250 crores-under approval).
Considering, huge volume of Material & Service procurement are involved for Mechanical discipline separate Area Managers are required for PMC to look after the projects from 0 to 50 CR and 50 CR to 300 Cr. projects.
His responsibility includes EPC co-ordination for 0 to 50 CR Projects, TBA, participation in PCC process, tracking of sub-ordering, manufacturing, Vendor expediting, FAT, material transportation and handing over, scope identification and preparation of SOR for services, monitoring and tracking of execution of Mechanical High pressure equipment, rotary equipment, Critical Piping's, Technological structures, Vessels, columns etc. till capitalization of projects.
Lead, direct and supervises the Mechanical PMC function to ensure the quality, timely and cost effective implementation of PCN Jobs, Small and mid-scale projects within Nayara Refinery, as directed by higher management.
- ORGANISATIONAL CHART
- RESPONSIBILITIES
Responsibilities
ACTIVITIES
QUALITY MANAGEMENT SYSTEMSupervision of Projects Planning, scheduling and Monitoring for Mechanical discipline (0 to 50 CR).
Monitoring PMC activities for minor, small and mid-scale projects and plant approved by management.
Reviews projects scope of requirements and documentation/packages
Follows-up implementation and ensures that all commitments in terms of schedules/budget, performance, guarantee and quality are attained throughout.
Coordinates between concern departments and site supervision team. Provides answers and responses for all staff queries regarding local standards and local updated requirements.
Providing inputs for design related to execution, budget and timeline.
Monitoring close out of projects.
Monitoring engineering deliverables.
Monitoring procurement cycle for all projects from MR creation, PR/PO cycle, VDR, to material receipt cycle.
Inputs to commercial for vendor selection and lead time for procurement to adhere project schedule.
Monitoring EPC schedule.
Supervision of Project Execution for Mechanical discipline (0 to 50 CR)..
Overall monitoring of EPC cycle and taking corrective actions.
Co-ordination with DEC , Procurement, execution team, vendors and stake holders for timely completion of project
Ensures KPI targets and results are communicated to subordinates and Department Head effectively.
Preparation and implementation of execution strategies. Overall resource monitoring and preparing strategy for resource loading for different projects.
Managing Compliance Requirements for Mechanical discipline (0 to 50 CR).
Coordinates submissions, revisions and issuing processes for all statutory requirement such IBR, OISD and others.
Co-ordinates and checks the required list of documents for submissions. Prepares and follows up correspondence with authorities and related departments
Coordinates with government authorities for clarification, justifications and approvals by statutory authorities.
Supervises the document completion process to be submitted as required by the local authorities on behalf of the company
Monitoring of Operations for Mechanical discipline (0 to 50 CR).
Monitors contractors progress to ensure work complies with regulatory and Nayara requirements.
If required, communicates the need for improvement to contractor performance and issues warnings as per IRMS (Integrated Refinery Management System) and procedures.
Ensures post implementation reviews are undertaken as PSSR (Pre Startup & Safety Review).
Prepares weekly/monthly reports and circulate it to concern departments and Management as well.
Effectively communicates project status to the Top Managements and project contractors.
Prepares projects submittal logs and tracking Sheets.
Prepares weekly/monthly reports and circulate it to concern departments and Management as well.
Financial Management:
Monitors, controls and updates project costs, risks, billings, invoicing, provisions, and project reports.
Provides accurate and timely costs and cash flow forecasting for each contract.
Ensures projects are in-line with the approved Capital Annual Budget.
Pays contractor installments on time to ensure uninterrupted work progress and to avoid paying contractors for incomplete or incompetent work.
Health, Safety, Environment and Fire Procedures:
Knows the Company's Health, Safety, Environment and Fire Policy, Procedures, Regulations and Objectives as they relate to his areas of responsibility; ensures that they are effectively implemented by subordinates.
Carries out routine health and safety auditing and implements recommendations.
Arranges for training of operation personnel on safe practices and emergency procedures.
Staff Development.
Trains and mentors new comers, in accordance with the company's Integrated Refinery Management (IRMS) policy.
Liaises with the Training and Career Development Department to develop and deliver required development programs to train, motivate and retain employees.
OHSMSHSEF Care and Welfare
Ensure that all the loss exposures are identified and suitable controls are established for their mitigation.
Monitor compliance with the controls.
Identify opportunities for enhancing HSEQ performance.
Ensure that all legal obligations are fulfilled within due time limits.
Environmental Management System
EnMS ISO 50001:2018 AUTHORITY :
Awareness of energy policy and objectives of energy management system
Monitoring and control of EnPIs
He should be aware about Energy policy, significant energy uses, Energy objectives and Energy Management System.
Monitoring and controlling of EnPIs, variables, baseline, Objective/ Targets & Management programs (Energy action plan) and Energy performance.
- KEY CHALLENGES
- To implement multiple Projects of huge volume at a time consisting of Mechanical discipline (0 to 50 CR) within Time and Budget
- KEY DECISIONS
- Made by Jobholder:
- PMC as per job requirement on site circumstances, Mobilization of Resources.
- Decision for how to execute the Projects safely and efficiently.
- Recommendations to superior:
- Knowledge of Primavera for strengthening of planning skill.
- Appraisals of subordinates.
- Resources requirements.
- Capital budget requirements.
- INTERACTIONS
- Internal Interactions:
- Interaction with Process, Operations, associate Maintenance, commercial, Safety, HR, Admin and security.
- Interactions with Vendors.
- External Interactions:
- Interaction with all stakeholders.
- Technical discussions with all the vendors/visitors as and when required.
- DIMENSIONS
- Financial Dimensions:
- Budget follows up with actual to planned Other Dimensions.
- Other Dimension:
- Responding to Notifications, queries, recommendations, etc.
- Development of contractors employees by providing need base technical and behavioural training.
- Team Size: Direct Reports 1-8 Area Engineer
- SKILLS & KNOWLEDGE
- Educational Qualifications & Certifications:
- B.E. Mechanical or Equivalent (as applicable)
- Relevant (Functional/Level) & Total Years of Experience:
- 15-20 year experience in projects and Maintenance. Relevant (Functional/Level) & Total Years of Experience.
- Functional Skills
- Knowledge about refinery overall process.
- Well conversant with computer operation/ SAP.
- Should have knowledge of product, quality parameters, environment, Safety and Energy Management.
- Behaviour Skill
- Leadership Skill.
- Communication Skill.
- Analytical and Negotiation Skill.
