Administrator

Key Responsibilities:

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  Administrative Duties:

  
  
  • Managing the trust's day-to-day operations, including organizing meetings, preparing agendas, and taking minutes.
    
  • Handling communications, including correspondence with trustees, beneficiaries, regulatory bodies, and other stakeholders.
    
  • Maintaining records and filing systems, including legal documents, financial records, and reports.

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  Compliance and Governance:

  
  
  • Ensuring the trust complies with all legal, regulatory, and governance requirements.
    
  • Assisting with audits and ensuring adherence to internal policies and external legal requirements.
    
  • Coordinating trustee meetings, ensuring accurate documentation, and following up on decisions and actions.

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  Financial Oversight:

  
  
  • Assisting in budget preparation, financial reporting, and the management of funds.
    
  • Coordinating with accountants or auditors to ensure proper financial management.
    
  • Handling payments, invoices, and receipts, and maintaining accurate financial records.

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  Trustee and Beneficiary Support:

  
  
  • Acting as a liaison between trustees and beneficiaries, ensuring clear communication and efficient handling of inquiries.
    
  • Supporting trustees in executing their responsibilities, including providing relevant information, reports, and updates.
    
  • Helping to process applications, grants, and distributions in line with the trust's objectives.

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  Policy Implementation:

  
  
  • Assisting in the development and implementation of policies and procedures for the trust.
    
  • Ensuring all decisions and actions align with the trust's mission, goals, and legal framework.

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  Event and Project Management:

  
  
  • Organizing and managing events, projects, and initiatives related to the trust's mission.
    
  • Monitoring project progress and ensuring that timelines and objectives are met.

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  Risk Management:

  
  
  • Identifying and mitigating risks associated with the trust's operations.
    
  • Ensuring that the trust's assets are properly safeguarded and managed.

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  External Relations:

  
  
  • Representing the trust in dealings with third parties such as legal advisors, government bodies, and beneficiaries.
    
  • Managing relationships with donors, partners, and stakeholders to ensure continued support for the trust's activities.