Job Summary
The Administrative Assistant position is responsible for providing routine clerical, administrative, and project support to their assigned department(s). This position may serve as the primary point of operational and administrative contact for internal and external constituencies.
Primary Duties And Responsibilities
Performance Requirements*
- Provides clerical/secretarial support
- Performs basic administrative procedures
- Performs basic, unit-specific tasks
- Maintains unit records
- Answers phones and runs front desk
- Schedules appointments and maintains calendars
- Distributes and sends mail
- Prepares and creates memos, emails, invoices, etc.
- Performs assigned duties
Service Excellence
- Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
- Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
- Supports the mission, values, goals, and principles of the College
Supervision
Works under the general supervision of assigned department leadership
- Performs other related tasks as required
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Required Minimum Qualifications
- High School diploma or GED
- Two (2) years of working experience related to the Essential Performance Requirements
Preferred Qualifications
- Associates degree
- Experience working in a college or university setting
Knowledge, Skills and Abilities
- Skilled in excellent customer service and interpersonal relationships
- Ability to work effectively in a collaborative environment
- Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
- Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software
Physical Demands and Work Environment
Physical Demands
- Ability to bend, stoop, reach, stand, and/or move from one area of the building to another on a regular basis, sit and use a computer for a long period of time
- Manual and physical dexterity needed to operate a computer keyboard and handle paper documents
- Sufficient near vision acuity to read information appearing on computer display screen, in handwritten forms, and printed on paper
- Adequate hearing and verbal abilities to communicate effectively in person and by telephone
- Ability to lift and carry a stack of forms and documents weighing up to 20 pounds
Work Environment
This position is typically in an indoor office with little to no workplace hazards. There may be low to moderate noise level.
Accommodations
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Special Instructions Summary Posted 03/19/2024
