Administrative Assistant

National Scans & Diagnostic Services is looking for Administrative Assistant to join our dynamic team and embark on a rewarding career journey As an Administrative Assistant, you will play a crucial role in supporting the smooth functioning of the organization by providing administrative and clerical assistance to various departments and senior staff members. Your responsibilities will include handling office tasks, organizing and maintaining files, managing communications, and ensuring efficient day-to-day operations.

Key Responsibilities:Manage incoming calls, emails, and other forms of communication and redirect them to the appropriate personnel.Coordinate and schedule appointments, meetings, and events for executives and team members.Maintain office supplies and equipment, and place orders when necessary.

Prepare and distribute internal and external correspondence, memos, and reports.Assist in drafting, proofreading, and editing documents, presentations, and reports as required.Organize and maintain physical and digital files, ensuring easy retrieval and confidentiality.Handle travel arrangements and accommodations for employees or visitors as needed.Process and record expenses, invoices, and reimbursements in accordance with company policies.Assist in the preparation and coordination of company events, workshops, and conferences.Handle general administrative duties such as photocopying, scanning, and filing documents.Greet and assist visitors and clients, providing a positive and professional impression of the organization.

Collaborate with other administrative staff and cross-functional teams to facilitate efficient workflow.Maintain and update company databases and contact lists.Support HR in onboarding new employees and maintaining employee records.Follow up on various tasks and deadlines, ensuring timely completion.Handle sensitive and confidential information with integrity and discretion.

Qualifications and Requirements:High school diploma or equivalent; additional education or certifications in office administration is a plus.Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook).Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.Excellent communication skills, both verbal and written.Attention to detail and a high level of accuracy in all work activities.Ability to work independently and collaboratively as part of a team.Discretion and confidentiality when dealing with sensitive information.Positive attitude, professional demeanor, and excellent interpersonal skills.