Role & responsibilities:
- Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.
- Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
- Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets. Completes data collection, data entry and report generation on various departmental related activities.
- Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
- Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
- Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
- Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed.
- Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.
- Act as an informal resource for colleagues with less experience.
Requires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience with excellent communication skills.
- Collect, store and process data.
- Should be proficient in using MS Excel and PowerPoint.
- Proactively collaborate with various functions and across levels.
- Proficient in Vendor Coordination & Management
- Hands on in Issuing Purchase orders ,Invoicing & Blling.
- Event Management
