KEY RESPONSIBILITIES- Social insurance enrolment and withdrawal procedures
- Maternity and paternity leave procedures
- Management of the Health Management Committee
- Advertising and interviews for Japanese employee's recruitment
- Immigration and residency procedures, including real estate arrangements, for employees joining the company from abroad.
- Arranging safety-related training for employees
- Correspondence with Labour Unions
- Analysis and handling of legal HR problems
- Correspondence to the Labour Standards Inspection Office
Finance related duties
- Online bank registration and approval
- Correspondence with auto debit company
- Correspondence with banks (payment of taxes, withdrawal of deposits, etc.)
- Administrative support during accounting and tax audits
- Confirmation of invoices
Administration related duties
- Arrangements for the issue of various certificates
- Daily answering of telephone calls to the school
- Year-end tax adjustment procedures
- Conducting medical checkup for employees
- Doing contacts with suppliers and vendors
- Hotel and transport arrangements for guests and international employees
- Management of fixed assets
- Management of contracts related to operations
- Communications arrangements (mobile phones, internet, fixed-line phones, etc.)
- Arrangements for the vendors to purchase
- Recording and sorting out the incoming and outgoing posts.
Maintenance and inspection related duties
- Arrangement of cleaning services
- Arrangements for the care of plants and trees
- Arrangements for repair and replacement of equipment
- Arrangements for inter-campus or inner campus transfer of furniture
- Maintenance of fire safety equipment.
School operation related duties Traffic control on after school
- Arrangement of medical checkup for students
- Organising the location of out-of-school activities (ECA, Sports Day, PE, Annual Day, Graduation, etc.)
- Procedures and negotiations with the authorities for education and childcare
- Negotiations with other local authorities
- Responding to incidents (injuries, abuse, court cases, etc.)
- Research and analysis for business expansion
- PR work (media relations)
- Issuance of ID cards annually
- Arranging and managing evacuation drills.
