Administrative Support:
- Organize and maintain written and digital records, including data entry and document management.
- Coordinate and manage calendars, schedules, and appointments across different time zones.
- Draft, proofread, and manage correspondence, reports, and presentations.
- Conduct research, collect data, and provide information to support decision-making.
- Prepare and maintain meeting agendas, minutes, and follow-ups.
- Assist in the coordination of meetings, conferences, and business development initiatives.
- Perform ad-hoc administrative duties as needed to support various business units.
Sales & Client Support:
- Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications.
- Assist in implementing new sales programs, procedures, and systems.
- Coordinate communication between internal teams and external stakeholders, including clients and vendors.
Financial Support:
- Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
- Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts.
- Assist with budgeting, financial reviews, and preparation of confidential financial documents.
Technical Support:
- Utilize tools like Excel to organize data, create charts, and generate reports.
- Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace.
Desired Skills and Qualifications:
- Experience: 1-3 years of experience in an administrative, virtual assistant, OR bookkeeping role.
- Technical Skills: Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, and Zoom.
- Communication: Excellent command of English, both written and verbal.
- O r ganization: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
- Problem-Solving: Independent problem solver with innovative solutions.
- Professionalism: Strong work ethic, attention to detail, and the ability to work independently.
- Adaptability: Flexible to work across different time zones and able to adjust to evolving business needs.
