- Maintain accurate and up-to-date office attendance records
- Coordinate with the People & Culture team to ensure compliance with any office-related policies and procedures.
Travel Coordination:
- Handle all travel-related bookings for the team (and visiting guests); including flights, accommodation, and transportation.
- Ensure travel plans align with budgetary guidelines.
Vendor Management:
- Keep track of various admin bills and vendor invoices - be a contact person for candi s various vendors
- Coordinate with finance to process payments and maintain accurate records.
- Negotiate contracts and agreements to optimise cost-effectiveness.
- Liaise with vendors and service providers to ensure timely delivery of services.
Asset Management:
- Manage and update company assets, including tracking their usage and maintenance.
- Conduct regular audits to ensure proper asset allocation.
- Coordinate repair etc. of IT assets
Stock Maintenance and Office Supplies:
- Maintain stock levels of office supplies, including stationery and other essentials.
- Coordinate with vendors for timely replenishment and distribution.
Administrative Support:
- Provide comprehensive administrative support to the team as needed.
- Manage the couriering of documents and items, when necessary.
Event Planning and Execution:
- Assist with the planning and execution of company events.
- Coordinate logistics, including venue selection, catering, and other event-related tasks.
Location: Gurgaon (5 days Work Arrangement)
Hours: Full time
Required skills and qualifications
- Bachelors degree
- 2-4 years of experience in administrative roles.
- Experience working with IT hardware and software a bonus.
- Strong communication and interpersonal skills with the ability to effectively articulate complex solutions to non-experts.
- Ability to work in a fast-paced and dynamic environment, multitask and meet tight deadlines.
- Must be very comfortable working in the digital realm, using tools such as Google Workspace and other tools such as Asana, Slack, etc.
- Written and spoken English required, proficiency in regional languages is a plus.
