Position: Admin executive
Location: Onsite - Udaipur (Raj.)
Job Type: Full time/ Permanent
Company: Beyoung Folks Private limited
About Beyoung -
Beyoung is a fast-growing fashion brand that curates the latest fashion trends with a focus on premium quality, diverse collections, and pocket-friendly prices. Since 2018, we've expanded from selling T-shirts and mobile covers to countless products, including our own brand Beyoung Originals, such as boxers, winter collections, shirts, chinos, and jeans. We have more than a million users, and our team is expanding quickly as we grow towards becoming the leading fashion brand and the only shopping destination for fashion enthusiasts.
Our team members are passionate and enthusiastic about our brand and our growth. We continue to keep our USP (unique selling point) intact by offering the best materials, beautiful designs, diverse collections, and unbeatable prices. We believe in empowering people to look and feel confident every day, and we take pride in the high quality of our apparel. Our team is always available to answer any questions, and we offer online support without ever asking for sensitive information.
Job Summary:
The Administrative Executive plays a crucial role in ensuring smooth and efficient operation of the administrative functions within Beyoung.in. They are responsible for providing administrative support to various departments, managing office procedures, and maintaining organizational efficiency. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask effectively.
Key Responsibilities:
- Office Management: Oversee day-to-day office operations, including managing office supplies, equipment, and facilities. Ensure a clean, organized, and conducive work environment for employees.
- Administrative Support: Provide administrative assistance to various departments as needed, including handling correspondence, scheduling appointments, and managing calendars.
- Documentation and Filing: Maintain accurate records and files, both electronic and physical. Ensure confidentiality and security of sensitive information.
- Communication: Serve as a point of contact for internal and external communications. Screen and direct phone calls and correspondence appropriately.
- Meeting Coordination: Schedule and coordinate meetings, conferences, and appointments. Prepare meeting agendas, take minutes, and distribute materials as required.
- Travel Arrangements: Arrange travel and accommodations for company executives and staff as necessary. Prepare travel itineraries and handle related logistics.
- Data Entry and Reporting: Assist in data entry tasks and generate reports as needed. Compile, analyze, and present data in an organized manner.
- Problem Solving: Address administrative issues and concerns in a timely and efficient manner. Anticipate potential problems and take proactive steps to resolve them.
- Team Collaboration: Collaborate with colleagues and department heads to support cross-functional initiatives and projects. Foster a positive and collaborative work environment.
Requirements:
- Bachelor's degree in Business Administration, Management, or related field preferred.
- Proven experience in an administrative role, preferably in a fast-paced environment.
- Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent communication and interpersonal skills.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Attention to detail and high level of accuracy.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility and adaptability to changing priorities and situations
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