About Facilio:
At Facilio, we're pioneers in the B2B proptech space, dedicated to modernizing property operations with our cutting-edge SaaS platform. With our Series B funding of $35 million from top investors like Accel, Dragoneer, and Tiger, we're well on our way to bringing the SaaS revolution to the global enterprise real estate industry.
As a company, we are a passionate crew of SaaS enthusiasts. We don't blend in, we break barriers, stay true, and triumph together! As a team, we embody a high-agency mindset, always driven to smash stretch goals and bring our vision to life. We have a globally distributed workforce and have our offices across New York City, Dubai, Chennai, Singapore, and Sydney.
Check out our website and culture video to learn more about us and about life at Facilio.
Required Skills:
We are looking for well-organized personnel for an admin executive role with Facilio based in Chennai. The ideal candidate will be responsible for providing administrative support involving various day to day operations in a professional and timely manner.
- Minimum 2 years experience as an Admin executive with IT/ product based companies.
- Must be proficient in MS Excel and software tools.
- Exemplary planning and time management skills.
- Must have good verbal and written communications skills and should be able to clearly communicate with the team, vendor etc.
Roles & Responsibilities:
- Handle end-to-end administration of facilities and operations.
- Be the primary point of contact between the Facilio's employees for operations and admin related tasks.
- Coordinate with regional agencies and track and manage tax filing, Utility bill payments and other compliance for international offices (Dubai, Singapore, Australia, US).
- Manage day to day operations like food, office facilities, etc.
- Work with the finance team on reimbursements, tax, and compliance.
- Manage employee benefits like work from home facilities, gifts, team trips etc.
- Maintain a daily electronic journal, arrange meetings and appointments, and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations.
- Handle admin requests, feedback, and queries quickly and professionally.
- Arrange travel, hotel and dining arrangements as needed.
- Monitor office supply levels, reorder when appropriate.
- Maintain strong relationships with vendors and keep price data to get the best pricing on supplies and services.
- Produce professional-quality reports, presentations, and briefs.
- Develop and carry out an efficient documentation and filing system for both paper and electronic records.
