An Accounts Receivable (AR) Executive is responsible for managing and ensuring the accurate and timely processing of accounts receivable transactions, including invoicing, payment tracking, and reconciliation. The Accounts Receivable Specialist will work closely with the accounting team to ensure accurate and timely processing of receivables, while also maintaining positive relationships with clients and customers.
- Generate and distribute accurate and timely invoices to clients/customers.
- Verify invoice details including pricing, terms, and discounts.
- Ensure invoices are sent through the appropriate channels.
- Monitor accounts to identify outstanding debts.
- Contact Sales person /customers to remind them of overdue payments and to inquire about payment status.
- Negotiate payment plans or settlements when necessary.
- Document all collection activities and maintain accurate records of communications.
- Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Investigate and resolve any discrepancies or issues that arise during the reconciliation process.
- Prepare and analyze aging reports to track the status of outstanding balances.
- Build and maintain positive relationships with clients/customers.
- Address inquiries and concerns regarding invoices, payments, and account balances in a timely and professional manner.
- Collaborate with sales and customer service teams to resolve billing discrepancies and ensure customer satisfaction.
- Prepare regular reports summarizing accounts receivable status and aging trends.
- Provide insights and recommendations based on analysis of receivables data.
- Assist in month-end and year-end closing processes as needed.
Requirements
- A bachelors degree in finance, accounting, or a related field is highly preferred.
- Understanding of basic accounting principles, especially those related to accounts receivable processes.
- Ability to process accurately and review financial information.
- Experience with accounting software (e.g., Zoho Books, SAP, Tally, etc.), Microsoft Excel, and other financial systems.
- Strong verbal and written communication skills for interacting with customers and internal teams.
- Ability to multi-task, problem-solve, and prioritize in a fast-paced working environment
- Ability to manage multiple tasks and priorities efficiently.
- Aptitude for analyzing data, identifying discrepancies, and problem-solving.
- Ability to meet deadlines and work under pressure.
