Vendor management process associate perform crucial job duties that ensure vendors get paid for services and products rendered. They review and process invoices, audit credit card bills, answer vendor inquiries, reconcile vendor statements and process for payments.
As a member of the team Participates in meeting service levels, key measurement targets of the team and delivers a high quality and cost-effective service.
Performs tasks in line with the written procedures under close supervision.
Essential Duties and Responsibilities:
Managing Accounts Payable:
- Using accounting software and other programs to handle accounts payable for separate entities and vendors.
- Analyzing workflow processes related to accounts payable.
- Establishing and maintaining relationships with new and existing vendors
Payment Processing:
- Ensuring invoices are paid accurately and in a timely manner, following departmental procedures.
- Processing all types of invoices for payments.
- Comparing purchase orders, prices, terms of payment, and other charges
Accounting Duties:
- Processing transactions and maintaining accurate financial records.
- Performing credit card reconciliation for different banks.
- Creating payment run file and working on disbursement with Bank of America
Other Knowledge, Skills, Abilities or Certifications:
- Attention to Detail: As an Accounts Payable Specialist, meticulous attention to detail is crucial. Youll be handling invoices, reconciling payments, and ensuring accuracy in financial records.
- Mathematical Proficiency: Strong mathematical skills are essential. Youll perform calculations related to invoices, expenses, and financial transactions.
- Organizational Skills: Managing invoices, payments, and records requires excellent organizational abilities. Keeping things orderly and efficient is key.
- Data Entry Skills: Accurate data entry is fundamental. Youll input information into accounting systems, so precision matters.
- Communication Skills: Effective communication is vital. Youll interact with vendors, clients, and colleagues, explaining financial matters clearly.
- Analytical Skills: Accounts Payable Specialists analyze financial data, identify discrepancies, and troubleshoot issues.
- Time Management: Juggling multiple tasks and meeting deadlines is part of the job. Efficient time management is essential.
- Computer Literacy: Proficiency in accounting software and digital tools (such as Oracle R12, QuickBooks or other ERP systems) is crucial
- Ability to research and resolve basic Invoice discrepancies and issues.
- Manage the Accounts Payable function ensuring the timely and accurate settlement of all the vendors/customers in accordance with the policies and procedures.
Education Qualification:
- Associates degree in accounting with relevant work experience, Bachelors Degree in Commerce, Master of Business Management in Finance MBA, M.Com
Experience:
- 5 + Years of Experience in Accounts Payable Process
