Reporting to the Finance Manager, the accounts assistant will manage the accounts payable function and the bookkeeping of the Indian Branch.
Main Responsibilities:
- Accounts Payable (AP) Management:
- Manage incoming AP emails for the India entity.
- Serve as the main contact for all supplier communication for India.
- Process all invoices into the Tally accounting system for approval, ensuring correct allocation to nominal codes, project codes, correct WHT and GST rates applied.
- Reconcile supplier accounts and allocate purchase invoices and payments in Tally.
- Create Purchase Orders in coordination with Procurement central office (in Italy) and ensure invoices received are in accordance with the POs.
- Expense and Reconciliation Tasks:
- Process employee expenses and ensure accurate reconciliation of bank accounts.
- Post and reconcile petty cash transactions.
- Reconcile credit card statements, including posting transactions and following up on missing receipts.
- Participate in monthly balance sheet reconciliations, including prepayments, trade receivables, trade payables, and fixed assets.
- Invoice and Payment Processing:
- Ensure prepaid invoices are correctly captured when processing in Tally.
- Enter payment run onto the bank weekly, for approval.
- Support and Collaboration:
- Assist the Finance Manager with any AP-related issues.
- Support the Finance Manager with any other tasks as required.
- Perform other ad hoc duties as required to support the wider finance team.
