Account Payable

About client:Our Client is a Chartered Accountancy firm providing service in below fields: - Banking Consultancy project financing, loan management, fund management, fx management, etc.

About the job
The Accounts Payable (AP) role is crucial for managing a company's outflow of funds. An individual in this position is responsible for ensuring that the company meets its financial obligations by processing, verifying, and reconciling invoices, making payments, and maintaining accurate records. Below are the key responsibilities of the Accounts Payable role:

Key Responsibilities of an Accounts Payable Role:

1. Invoice Processing:
o Receive, review, and verify invoices for accuracy, compliance, and proper authorization.
o Match purchase orders with invoices and receipts to ensure consistency.
o Code invoices with the correct expense accounts and project codes for proper tracking.

2. Payment Processing:
o Prepare and process electronic transfers, payments by check, and other forms of payment.
o Schedule and prioritize payments based on terms and company cash flow.
o Ensure timely payment to vendors, contractors, and service providers.

3. Reconciliation:
o Reconcile accounts payable transactions with general ledger entries.
o Ensure proper month-end and year-end closing of the accounts payable ledger.
o Reconcile vendor statements and resolve discrepancies.

4. Record Keeping and Reporting:
o Maintain accurate records and control files for invoices, payments, and vendor details.
o Prepare reports on accounts payable status, aging, and forecasts for management.
o Assist in audits by providing supporting documentation for accounts payable.

5. Vendor Relations:
o Maintain professional and positive relationships with vendors and suppliers.
o Address vendor inquiries, disputes, or discrepancies in a timely manner.
o Negotiate payment terms and handle any escalations related to billing.

6. Compliance and Policy Adherence:
o Ensure all payments are compliant with company policies, tax laws, and regulations.
o Assist in improving accounts payable processes to increase efficiency and compliance.

7. Expense Reporting and Reimbursement:
o Review and process employee expense reports for accuracy and policy compliance.
o Manage petty cash accounts or other expense accounts as assigned.

8. Support to Finance Team:
o Assist with budgeting and forecasting activities related to cash flow and payables.
o Collaborate with other finance team members to ensure the smooth financial operation of the organization.

Skills and Qualifications Needed:
* Proficiency in accounting software (e.g., Tally ERP, SAP).
* Strong attention to detail and organisational skills.
* Excellent communication skills for vendor management.
* Ability to handle large volumes of invoices and manage multiple priorities.
* Knowledge of general accounting principles, accounts payable practices, and tax regulations.

Job Type: Full-time

Pay: 20,000.00 - 30,000.00 per month

Schedule:

• Day shift

Application Question(s):

• Are you okay for Jayanagar location
• Are you okay for a CA firm
• What is your experience in Accounts Payable

Experience:

• Accounts Payable: 1 year (Preferred)

Work Location: In person