The role has the overall responsibility of providing day-to-day accounting operation, support and control through the tasks listed below. This role also demands a strong focus on inventory management and distribution and experience in this domain would be preferred.
Major duties and responsibilities
Preparation of monthly financial reports
- Reconcile bank statements
- Prepare and post monthly journal entries
- Preparation to trial balance stage of Statement of Income and Expenditure and Financial position
- Preparation of weekly MIS and other management reports as required
- Distribute relevant reports to staff and Management
Accounts payable
- Administer the accounts payable function and maintain appropriate records
- Ensure beneficiary account details are recorded and added accurately
- Maintain track of credit days for payables with the same reflecting on a quarterly and yearly forecast
- Negotiate better credit terms with various vendors and suppliers
Accounts receivable
- Administer the accounts receivable function and maintain appropriate records
- Ensure co-ordination between marketing, sales and distribution from sales and sales collection perspective
- Monitor and intervene on all aging primary or secondary sales that cross the credit days as applicable
- Allocate accounts receivable for investment, operation related expenses, projects, etc.
Inventory management and distribution
- Maintain inventory records and aging data at mother warehouse as well as across the distribution network
- With assistance of Admin Executive, do physical verification/reconciliation of inventory for any 2 products at MW on weekly basis and create schedule for the same
- Practice FIFO method for all dispatch of goods into the distribution network from MW
Audit and Tax Compliances
- Prepare and file monthly/quarterly/annual TDS and GST returns/payments
- Co-ordinate and assist Chartered Accountant for purposes of tax and quarterly and annual audit
Statutory Compliances
ؠEnsure all statutory compliances such as Professional Tax, PF, Insurance, etc. are met with the assistance of Admin Executive
Operational expenses and claims
- Process staff salaries and expense claims
- Ensure claims are properly made and authorized
- Provide monthly cash flow statement on a rolling basis for the quarter and year
- Maintain bank account and bank balance information
- Maintain petty cash records on a daily and weekly basis
Qualifications
- Graduate degree (minimum B.Com).
- M Com/ICWA is preferred
- Work experience of 2-3 years overall; in the pharmaceutical industry would be preferred but not mandatory
- Strong verbal and written communication, relationship-building, organizational and project management skills
- Proven ability to successfully manage multiple projects in a dynamic environment with a sense of urgency
- Willingness to roll up sleeves to perform at all levels and assist in areas outside of core responsibilities
- Advanced level of proficiency in Tally ERP 9, Excel, Word and PowerPoint
- A self-starter with an entrepreneurial spirit is required
- Position will be based out of Head office in Mumbai but may involve travel within Mumbai
